Participation in Meetings

Cospas-Sarsat meetings are open only to designated representatives of the Administrations formally associated with the Programme and invited representatives of International Organisations.

Simultaneous translation to and from the three languages of the Programme is provided at Council meetings. Meetings of subsidiary organs will normally be held in the English language only, with no interpretation (i.e., Joint Committees, Task Groups, Experts Working Groups).

 
  • Accreditation
  • Observers
  • Access to Meeting Documents

The Council, at its 41st Session, decided to approve a revised procedure for attendance at and participation in Cospas-Sarsat meetings.

In accordance with the provision of the Cospas-Sarsat Programme Management Policy (document C/S P.011, available on the Professionals website (Pro/Documents/System Documents)), delegations attending Cospas-Sarsat meetings shall be established as follows: 

ACCREDITATION PROCEDURE

For Council meetings: Heads of Delegations must be accredited by a letter from the official Representative of the Cospas-Sarsat Participant sent to the Head of the Secretariat prior to the meeting. This signed letter can be forwarded by normal mail, as facsimile ("fax") message or as a scanned PDF attachment to an email message. Accreditations can be valid for several Council sessions or for a single session. The duration of the accreditation shall be specified in the letter. If an accreditation ceases to be valid, a new accreditation shall be sent as described above.

For meetings of the Joint Committee and the other subsidiary organs of the Council (e.g., Task Groups and Experts Working Groups), the accreditation of the Head of Delegation shall be sent to the Head of Secretariat by the official Representative of the Cospas-Sarsat Participant, before the meeting, as described above. Alternatively, the Head of a Participant’s delegation to the Joint Committee or other subsidiary organs of the Council may be accredited by a letter from the Head of Delegation, to the Council.

NOTIFICATION OF ATTENDANCE TO A MEETING

The list of delegates/advisers in each delegation must be provided in writing (letter, facsimile or email) to the Cospas-Sarsat Secretariat by either the official Representative of the Participant or the accredited Head of Delegation for the meeting.

Document C/S P.010, "List of States and Organizations Associated with the Cospas-Sarsat Programme" provides the names of designated  agencies and their representatives, for all participating countries/organisations in the Programme.

Sample letters for accreditation of Heads of Delegations are available under the "Document Templates" section of our Professionals website under the Accreditation tab (Pro/Documents). Please make sure to include each delegate's full name and agency/organisation represented.

Further information on attendance at and participation in Cospas-Sarsat meetings can be found in document C/S P.011, “Cospas-Sarsat Programme Management Policy” available on the Professionals website (Pro/Documents/System Documents).

The list of official Representatives for each participating country can be found in document C/S P.010 “List of States and Organizations Associated with the Cospas‑Sarsat Programme”, also available on the Professionals website (Pro/Documents/System Documents).

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Subject to a specific Cospas-Sarsat Council decision, administrations or agencies of States that have not completed the notification of their association with the Cospas-Sarsat Programme may be invited to attend Cospas-Sarsat meetings as observers.

Normally, observer status at a particular meeting will be granted to an agency or administration only if that agency or administration has formally stated a firm intention to implement the association procedure in the near future, or when confirmation has been provided to the Cospas-Sarsat Council that the formal notification procedure was in progress. Invitations may be issued on the Council's instruction only.

The Cospas-Sarsat Council may also decide to invite national or international organisations as observers to specific Cospas-Sarsat meetings, where their competencies and expertise might assist the discussion of technical or operational matters.

Further information is available in documents C/S P.007, and C/S P.011, which can be accessed on the Professionals website (Pro/Documents/System Documents).

A combination of user name and password is required to view Cospas-Sarsat meeting documentation.

User names and passwords are issued by the Secretariat to designated representatives of the Administrations formally associated with the Programme and invited representatives of International Organisations and other Observers, as listed in documents C/S P.010 and C/S P.011, Annex E, available on the Professionals website (Pro/Documents/System Documents).